The icons on the Search ribbon allow you to further refine your results. Multiple criteria are treated as 'and' statements, that is, a message will be displayed only if it matches ALL the criteria you've specified. To add additional criteria, click the plus sign at the right edge of the search row. Use the drop-down list to select a search criteria, then fill in the field or fields associated with that criteria. To return to a full view of all messages, click the X icon next to the search text box or click Close in the Search ribbon.Īdvanced Find (multiple folders, more options)Īdvanced Find offers more detailed options for locating items.įrom the Edit menu, choose Find, then Advanced Find.Ī Search row will appear at the top of your messages. It is possible to have different setting for each folder in an account, so, for example, you could set Outlook to download only headers in a folder that you know gets a large volume of e-mails. When the search results are displayed, a Search ribbon will appear, allowing you to further refine your results. Select a folder from the list of folders in the Folder Options section and then choose the option Download headers only. If you do not select any of these specifics, Outlook will search all the basic headers, the subject, and the body of the message. While typing in the search box, you'll be offered the option of specifying where in the message to search (from, to, subject, etc.). It does NOT include sub-folders of that folder (but see the bullets below).

This method searches only the folder you've selected. You can search for a particular message by clicking on the folder where the message is stored, then using the search bar in the upper-right corner of the Outlook window. Quick Search (one mail folder, but can be modified) Here are two methods that many find useful.

Outlook for Mac provides searching at various levels of complexity.

Microsoft outlook mac view headers